D.W.I.G.H.T.® for recruitment agencies

Grow without growing. Protect margin. Scale without additional cost.

Whether you are a fast growing recruitment agency that needs to scale without adding to your headcount, or an established staffing firm facing tighter margins and looking to protect EBITDA, DWIGHT is built for you.

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Your next best hire is not human

Recruitment can be a volume business. Revenue is driven purely by placements, redeployment, submissions and speed to invoice. You can protect your margins by taking control of operational efficiency, compliance processes and how you collect cash.

DWIGHT gives you all of this. He is your reliable, compliant, Agentic AI colleague for the middle and back office. DWIGHT works across your existing systems, following your existing processes and operates 24/7 without tiring, making mistakes or causing bottlenecks.

You grow revenue while DWIGHT handles the admin.

What if you could employ an Agentic Digital Worker Bot?
One who is:

100% reliable and compliant
Capable of doing the work of up to 12 people
Available day and night
Paid a fixed monthly wage
A fraction of the cost of a full time employee
Never off sick
Never on holiday

meet DWIGHT

DWIGHT automates your repetitive, cross platform administrative processes across your existing technology stack, even where no API or other integration exists.

No new system adoption.
No disruption to consultants.
No expensive integration projects.

Just your processes, over your systems, done perfectly and continuously.

Reduce repetitive recruiter admin

Automate high-volume, rules-based admin workflows so your team can focus on higher-value work.

Improved candidate experience

Respond faster and reduce delays in the onboarding and processing, keeping the candidate experience intact.

Integrate with existing systems

Support recruitment workflow automation without replacing your ATS or becoming yet another software to purchase.

Scale without additional headcount

Handle growing volumes without increasing operational overhead.

Operate 24/7

Process onboarding steps outside business hours and keep candidates informed.

Marketing

Plan it, create it, launch it. Collaborate seamlessly with all the organization and hit your marketing goals every month with our marketing plan.

Book a demo today

See how DWIGHT can be deployed across your technology stack.

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The DWIGHT organisation chart for recruitment and staffing firms

Below is a typical organisation chart of DWIGHTs deployed inside recruitment businesses. This is not exhaustive list though as DWIGHT is growing in capability all the time. If you have a manual, repetitive, cross platform process, meet DWIGHT can automate it.
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Onboarding DWIGHT

Faster starts. Zero bottlenecks. 24/7 processing.

Onboarding delays are costing you revenue. They’re frustrating for candidates and lead to unavoidable drop-outs in the hiring process. If anything, they create risks with compliance.

DWIGHT handles onboarding end-to-end across your ATS, CRM, payroll and compliance systems, saving your candidates from a poor process.

Use Case: DeWinter Group

DeWinter lacked a native integration between their ATS and payroll platform. They were relying on manual data transfer because other solutions had proven to be too costly, which created an element of risk.

DWIGHT stepped in to:

Eliminate manual data transfer between systems
Replace the work of three people
Reduce onboarding time from around 45 minutes to about 4 minutes, 24/7
Deliver onboarding 11x faster

The result is a scalable onboarding engine at a fraction of an FTE cost. Cost is no longer a problem as DWIGHT is saving them money and freeing up full time staff for more meaningful tasks.

Compliance DWIGHT

100% credentialling. 100% re-credentialling. Zero gaps.

Conventionally, most systems send alerts when credentialling or re-credentialling is due. DWIGHT doesn’t find that useful, so he does more.

Acting as a member of staff, he logs into platforms, downloads licence verifications, updates records, checks status changes and ensures full audit trails are available across all systems.

By continuously checking any upcoming expiries, re-credentialling tasks are never missed. DWIGHT ensures 100% completion and full compliance coverage.

For regulated sectors such as healthcare, education and social care, this is critical for the business.

Use Case: PRN Healthcare

PRN relied on a manual credential management process to track expiring licences and certifications for clinicians. The team had to run reports, send reminder emails, and chase documentation manually, which consumed valuable time and limited capacity for more relationship-led work.

DWIGHT was deployed to monitor and manage the entire process automatically.

He now:

Continuously tracks expiring licences and certifications
Runs compliance reports automatically
Sends reminder emails to clinicians 24/7
Clears expired credential items faster and more consistently

PRN has effectively reduced the team’s FTE by one, while at the same time improving compliance visibility. This has freed up staff time so they can focus on delivering a more personalised clinician experience.

Redeployment DWIGHT

Stop revenue walking out of the back door.

When contracts end, without a focus on redeployment, revenue leaves with the candidate, straight into your competitor’s back pockets.

We all understand that recruiters are busy, so follow-ups can be missed. But in instances like this, competitors move quickly.

To avoid losing your hard earned revenue, DWIGHT monitors contract end dates, making sure your data is working for you. He identifies pre-qualified eligible candidates and matches them to live roles in your CRM, prompting or initiating workflows for redeployment.

This is a DWIGHT that’s all about revenue generation.

He protects your runner book and works to increase the lifetime value per candidate, all while preventing avoidable revenue loss.

VMS and MSP submissions DWIGHT

Fill more jobs while you sleep.

Most VMS and MSP platforms don’t offer open APIs, which is a stumbling block for many agencies looking for solutions to their problems. Fortunately, DWIGHT is able to operate without an API.

Using secure credentials, he is able to:

Log into VMS and MSP portals
Identify open vacancies
Match roles to pre-qualified candidates in your ATS or CRM
Complete and upload full submission packs, including credentials, references, etc.

As DWIGHT operates 24/7 and works throughout the night, jobs released at 11pm can be submitted even before your competitors wake up the next day.

More submissions.
Higher fill rates.
Revenue captured 24/7.

VMS and MSP timecard DWIGHT

Scale volume without scaling headcount.

A recruitment agency’s revenue is increasingly flowing through VMS platforms, where margins are tight and volume is high.

As an end-to-end process, DWIGHT extracts timecard data from portals that do not integrate via API and validates them against agreed sources.

These are then posted directly into pay and bill or finance systems.

DWIGHT helps by:

Removing manual portal logins
Reducing payroll errors
Minimising costly mispayments
Allowing you to scale without additional back office cost

This is how you protect your margins.

Manual timesheet DWIGHT

Eliminate the long trail.

Manual timesheets are typically bombarded via email as PDF or image files, even if captured digitally, creating a huge trail to trawl through.

DWIGHT can help with manual timesheets by:

Reading incoming emails
Extracting data from attachments
Validating information
Posting entries into payroll and finance systems

No more chasing.
No rekeying the same data.
No delays to payroll.

Speed to invoice DWIGHT

Generate cash faster. Reduce DSO.

Delays in invoicing dent your cash flow and increase the risk of bad debt. With so many tools at your disposal, recruitment agencies shouldn’t become banks.

DWIGHT accelerates speed to invoice by reconciling billable time and validating data across systems, generating invoices automatically and at scale.

Use Case: GHR Healthcare

GHR previously relied on two team members spending an entire day to produce 1,000 invoices each week.

Since deploying DWIGHT, he now:

Generates over 1,000 invoices per week
Frees up two full working days of manual effort
Reduces DSO by a full day
Runs the process overnight without any manual intervention

GHR now benefits from a process that’s much more scalable and has improved their cash flow no end.

Other DWIGHTs

If it’s manual, repetitive and cross platform, we can automate it.

All of the DWIGHTs at your disposal are typical examples of what a recruitment agency can expect, but this list is not exhaustive. There’s always more uses you can put DWIGHT to.

If you have a process that:

Involves copying and pasting between systems
Requires logging in to portals without integration
Relies on a few individuals
Creates bottlenecks or delays
Puts margin or compliance at risk

Then DWIGHT can help!

Your processes, your systems. No integration required. No end user adoption friction.

Just a fixed monthly cost, with predictable ROI and scalable growth.

Use cases our team love

Healthcare

Our first project with React

Over the past year, Volosoft has undergone many changes! After months of preparation and some hard work, we moved to our new office.

Bonnie Green

Senior Developer

Healthcare

Our first project with React

Over the past year, Volosoft has undergone many changes! After months of preparation and some hard work, we moved to our new office.

Bonnie Green

Senior Developer

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Ready to grow without growing?

Whether you’re scaling and want to avoid additional cost for your business, or you’re protecting EBITDA amidst tightening margins, DWIGHT is your competitive advantage.

He works quietly in the background.
He doesn’t drop the ball.
He doesn’t miss a deadline.
And he never asks for a pay rise.

Several hours every week were spent on data entry and compliance

"With DWIGHT, workers can submit documents late at night and they’re processed straight away, rather than later in the day. That’s a huge benefit for our contractors, our clients, and our team."

Sean White

Managing Director

24/7 Efficiency + cost savings = DWIGHT

“It’s taken our onboarding process from around 45 minutes during working hours to about 4 minutes, 24/7. That’s a huge gain in efficiency and cost savings for us."

Brandon Simmons

EVP - Technology & Operations

DWIGHT now handles over 1,000 invoices per week

“DWIGHT quickly came in, developed an automated process and now handles over 1,000 invoices per week, saving two man-days and generating an extra day of DSO for us. It’s automated completely, driving efficiencies and saving costs."

Bill Halnon

Chief Information Officer

Replacing the cost of one full-time employee

“DWIGHT is now running the reports and sending reminder emails automatically… it’s definitely increased the efficiency of the team. We’ve been able to bring down the FTE of that team by one."

Shaena Van Handel

Chief Nursing Officer

From 15 hours to 15 minutes with DWIGHT

“What used to take between 10 to 15 hours now takes about 10 to 15 minutes. DWIGHT raises the invoices exactly as we’d expect and also chases payments on our behalf. It’s already helping us get responses from overdue invoices within 24 hours, which has been fantastic.”

Stephen Barrett

Head of Finance